Bourne Enterprise park
Tunnel Bank Road
UK Company No. 07545587 VAT No. 110762647
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With new General Data Protection Regulations (GDPR) in force from 25th May 2018 we have updated our policy accordingly. The following information outlines what data we hold, why and what we do with it. This is to protect you, your data and your privacy.
1. What data do we hold?
What data does Greeen+ hold and what do we do with it?
This is the data we hold on our clients. This is the client contact information we hold for businesses we work with who we contact in a professional capacity. This includes company names, registration details, banking information and direct contact emails, telephone and addresses.
This is the data we hold for prospective clients. This is the contact information we hold for businesses who we hope to work with, who we contact in a professional capacity. We hold email addresses and company addresses.
This covers all data on current and previous employees including CVs and contracts.
Supplier and contractor data
This is the data we hold for our suppliers and sub contractors which we use solely to contact on a professional basis.
2. How and where do we store this data?
We are committed to keeping your data secure and have procedures, policies and measures in place to safeguard your confidential information. However no data transmission can be guaranteed to be 100% secure and there is the possibility that personal information could be observed by a third party whilst in transit online or while stored on our servers. Greeen+ takes no liability for such an occurrence.
B2B client data
Our client data is stored in the following systems:
- our accountancy and bookkeeping system to ensure we can raise invoices for professional services.
- our current work management system to ensure the flow of projects through our business
- contact information is stored within our email accounts to allow us to contact our clients on a professional basis.
- we hold client names, company names and email addresses in our Mailchimp account. This is for sending occasional professional informative emails.
B2B prospect data
Our prospect data is stored in the following systems:
- contact information is held in our email systems.
- prospect data is also held in Mailchimp. We are implementing an opt in only policy.
- a secure tool that we use as a pipeline tool. Contact information and contact history is stored securely within this system.
Employees past and present and interviewee data is stored securely for up to 3 years. CVs of previous applicants and current applicants CVs are stored on our secure server and within the email system in which they first approached us. Hard copies are securely shredded unless applicant has requested we keep their file for future opportunities. Employees bank and personal data is held securely by Xero our finance management software.
Supplier and contractor data
Supplier and contractor data is held in the following systems:
- our finance management system in which we pay our suppliers and contractors – we hold signed hardcopy contracts in a secure drawer
- Soft copies are stored securely on a server.
3. What data do we collect and how?
If you choose to join our email newsletter, the email address that you submit to us will be forwarded to MailChimp who provide us with email marketing services. We consider MailChimp to be a third party data processor. The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems. This data is held within our email marketing system. If someone unsubscribes they will not be sent a marketing email again and their details are removed and blocked from our account as per Mailchimp’s policy.
Client and supplier details
We collect all relevant and required information from clients, suppliers and freelance or contracted staff to enable us to operate in a professional business manner. This allows us to issue purchase orders, invoices and remittances and pay people appropriately. This information is not shared with any third party unless we have to instruct legal proceedings against clients or suppliers for breaches of their contract with us, for example if they haven’t paid us.
4. What do we do with your data?
The personal information we do collect from you will be used to conduct business in a professional manner. We will use it to respond to your requests regarding our services. We will use it to enable us to deliver the project you’ve appointed us to deliver.
From time to time we’ll use it to provide you with insightful and relevant information which we believe will be of benefit to your business.
We will also use it to inform you of any changes in what we do or how we operate.
5. Is our use of data likely to cause objections or complaints?
Our intention is to only provide you with information that will benefit you. Your data will only be used to allow us to operate, manage and complete projects in the professional manner we adhere to. For non-project communication we intend only to provide information which is relevant, insightful and of value to you.
6. Viewing and updating your personal information
You have the right to request access to the personal information we hold on you. You can ask us to correct any errors or inconsistencies in your personal information or in fact remove all of the personal information we hold.
You can submit a written request to access your data at any time. If you’d like to do that please contact us at:
Bourne Enterprise park
Tunnel Bank Road
Alternatively, please email your request to firstname.lastname@example.org
The term “Greeen+ Ltd” or “us” or “we” refers to the owner of the website whose registered office is Bourne Enterprise park, Tunnel Bank Road, Bourne, Lincolnshire PE10 0DJ, United Kingdom. The term “you” refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
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• You may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material
• You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.